B-201: About the Board Plan for Child Care Services

Workforce Development Boards (Boards) must, as part of its Texas Workforce Development Board Plan (Board plan), develop, amend and modify the Board plan to incorporate and coordinate the design and management of delivery of child care services with delivery of other workforce employment, job training and educational services identified in Texas Government Code §2308.251, et seq., as well as other workforce training and services included in the Texas workforce system.

The goal of the Board plan is to:

  • Coordinate workforce training and services
  • Leverage private and public funds at the local level
  • Fully integrate child care services for low-income families with the network of workforce training and services under Board administration

Boards must design and manage the Board plan to maximize the delivery and availability of safe and stable child care services that assist families seeking to become independent from, or at risk of becoming dependent on, public assistance while parents are either working or attending job training or educational programs.

- Rule Reference: §809.12 

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B-202: Coordination of Child Care Services with School Districts, Head Start and Early Head Start

Workforce Development Boards (Boards) must coordinate with federal, state and local child care and early development programs, and with representatives of local government, in developing its Texas Workforce Development Board Plan and policies for the design and management of the delivery of child care services.  Boards also must maintain written documentation of coordination efforts.

Pursuant to Texas Education Code (TEC) §29.158, and in a manner consistent with federal law and regulations, Boards must coordinate with school districts, Head Start and Early Head Start program providers to ensure, to the greatest extent practicable, that full-day, full-year child care is available to meet the needs of low-income parents working or attending job training or educational programs.

- Rule Reference: §809.14


B-202.a: Information to Parents

Board coordination of subsidized child care services must include providing the following contact information to applicants and to families whose subsidized child care is being terminated:

  • Contact information for child care resource and referral agencies serving the relevant community
  • Other providers of information and referrals serving the relevant community
  • When appropriate, the local independent school district’s prekindergarten (pre-K) program or the Head Start program administrator serving the relevant community

B-202.b: Eligibility for Children Enrolled in Head Start or After-School Programs

Boards must allow children who are eligible for child care services to receive the services while enrolled in a federal Head Start program or in after-school care provided at a school, subject to Board policy regarding the waiting list and priorities for services.  

As described in D-200: At-Risk Child Care, Boards may develop a policy establishing a higher eligibility limit, not to exceed 85 percent of the state median income, for families with a child enrolled in Head Start, Early Head Start or public pre-K.

B-202.c: Local Match

When seeking local funds to match Child Care and Development Fund (CCDF) federal matching funds, Boards must explore the possibility of certifying and/or transferring public funds used to serve CCDF-eligible children who are not receiving CCDF subsidies, including CCDF-eligible children enrolled in after-school care at school or Head Start sites.

Note: Local funds must meet the requirements described in Part C: Child Care Local Match Process.

B-202.d: Other Coordination Activities

As described in TEC §29.158, Boards may further coordinate child care services in the following ways:

  • Cooperating with the Texas Workforce Commission or the Texas Education Agency in conducting studies of early childhood programs
  • Collecting the data necessary to determine a child’s eligibility for subsidized child care services and for pre-K, Head Start, Early Head Start, and after-school child care programs, to the extent that the collection of data does not violate the privacy restrictions detailed in the Family Educational Rights and Privacy Act of 1974
  • Sharing facilities and/or staff across early childhood programs
  • Identifying and using child care facilities located at school sites or in close proximity to pre-K, Head Start, or Early Head Start programs to promote access to after-school child care
  • Coordinating transportation between child care facilities and pre-K, Head Start or Early Head Start programs
  • Increasing the enrollment capacity of early childhood programs
  • Cooperating in the provision of staff training and professional development activities
  • Identifying and developing methods for the collaborative provision of subsidized child care services and pre-K, Head Start, Early Head Start or after-school child care programs provided at school sites, including operating a combined system for eligibility determination and/or enrollment so an applicant can apply for all services available in the applicant’s community through a single point of access
  • Coordinating with the Children’s Learning Institute to develop longitudinal studies measuring the effects of quality early childhood care and education programs on educational achievement, including high school performance and completion

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Part A – Definitions

Part H – Consumer Education and Child Care Quality Activities

Part J – Appendix