C-501: About Child Care Local Match Agreement

When securing pledges of child care local match, Workforce Development Boards must use the Child Care Local Match Contribution Agreement Form PDF or MS Word to enter into signed, written agreements with contributors that:

  • Document the contributor’s pledge and remittance schedule to provide allowable matching funds for child care services
  • Contain sufficient information to ensure that the local funds pledged meet federal and state requirements 

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C-502: Review of Changes to Agreements

Workforce Development Boards (Boards) must ensure that any addenda or additional requirements to the local match agreement, as requested by the contributor, is reviewed and approved by the Texas Workforce Commission before the Board submits the complete, signed agreement.

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C-503: Multiparty Child Care Local Match Agreements

Workforce Development Boards (Boards) must be aware that Multiparty Child Care Local Match Agreements (multiparty local match agreements) exist when two or more Boards agree to share match or “excess match” received for a common local match agreement.  Local match agreements arising when multiple Boards independently enter into separate agreements with the same contributor do not constitute multiparty local match agreements.

All Boards benefiting from a multiparty local match agreement must be party to the local match agreement by either of the following:

  • Signing the local match agreement (attach additional signature pages, as necessary)
  • Signing a separate agreement among benefiting Boards that is incorporated into the local match agreement

Boards must be aware that all multiparty local match agreements are subject to review and approval.  This includes multiparty local match agreements in which benefiting Boards enter a separate written agreement that is incorporated into the local match agreement.

It is recommended that Boards participating in a multiparty local match agreement through a separate agreement among benefiting Boards address the following in the separate Board agreement:

  • Responsibilities of each Board
  • Designation of a lead Board for communications with the contributor
  • Program numbers for each Board
  • Priority or order in which federal matching funds are distributed upon certification of local matching expenses by the contributor
  • Priority or order in which federal matching funds are reduced when there is a reduction in the amount of local matching funds certified by the contributor

C-503.a: Presubmission Reviews of Multiparty Child Care Local Match Agreements

Boards entering into multiparty local match agreements must submit the draft agreements, including any draft addenda, to the Texas Workforce Commission's (TWC) Board and Special Initiative Contracts department to coordinate a review within TWC, prior to submitting the agreements to TWC’s three-member Commission for approval.

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C-504: Voluntary Local Entity Contributions of Excess Match for Statewide Use

Boards must be aware that local contributors may voluntarily state on the local match agreement whether they agree that local funds secured in excess of the amount needed to draw down the federal match amount allocated to the workforce area may be used for statewide match purposes.

Boards must be aware that completed public certifications of expenditures and donations of excess local funds, fully remitted pursuant to C-800, will be aggregated and obligated at the state level. The excess amounts would be applied to the local leverage amounts that all workforce areas would be required to secure to access federal matching funds allocated among all workforce areas.

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Part A - Definitions

Part H - Consumer Education and Child Care Quality Activities

Part J - Appendix