F-501: Provider Automated Attendance Agreement Required Notice

Workforce Development Boards (Boards) must notify providers of the following:

  • Employees of child care providers must not:
  • The owner, director or assistant director of a child care provider must not be designated as the secondary cardholder by a parent with a child enrolled with the provider.
  • Providers must report misuse of attendance cards and PINs to the Board or the Board’s child care contractor.
  • Providers must report to the child care contractor authorized days that do not match the referral in Texas Workforce Commission's Child Care Attendance Automation (CCAA) system within five days of receiving the authorization.  Failure to report the discrepancy may result in withholding payment to the provider.
  • Misuse of attendance reporting and violation of the requirements in this section are grounds for a potential fraud determination as described in G-200 of this guide.

- Rule Reference: §809.95

Return to Top

F-502: Regular Review of Attendance by Providers & Reporting Attendance Discrepancies

Workforce Development Boards (Boards) must ensure that providers agree to review Child Care Attendance Automation (CCAA) system attendance and absence reports, at a minimum, every five calendar days.

Boards may require providers to review CCAA system attendance and absence reports more frequently.

Boards must be aware that providers:

  • Are responsible (in conjunction with the parent’s responsibilities for reporting failed attendance reports in E-600: Attendance Standards and Reporting Requirements) for ensuring accurate and timely attendance and billings
  • Must review the CCAA portal on a regular basis to recognize discrepancies between child care authorizations and authorized days in CCAA 

When providers discover discrepancies, Boards must ensure that contractor staff correct the authorization in TWIST and make necessary adjustments in the CCAA system on a timely basis.

Return to Top

F-503: Penalties for Misuse of the CCAA System

Workforce Development Boards must ensure that providers agree to comply with the security requirements of Child Care Attendance Automation and are aware that failing to do so may warrant corrective or adverse actions, such as investigation and prosecution of fraud, and the actions described in Part G: Fraud, Fact-Finding and Improper Payments, which include—but are not limited to—the following:

  • Closing intake
  • Moving children to another provider selected by the parent
  • Withholding provider payments or reimbursement of costs incurred
  • Termination of child care services
  • Recoupment of funds

Return to Top

Part A - Definitions

Part H - Consumer Education and Child Care Quality Activities

Part J - Appendix